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Regulations of SCC EVENTS GmbH for the VeloCity Berlin 2022

As of October 2021

 

Basics

(1) These regulations apply to the VeloCity Berlin 2022. The regulations are based on the competition regulations of the German Cycling Federation (BDR). 

(2) By registering for VeloCity Berlin, each participant accepts these regulations.

(3) Each participant is obliged to familiarise him/herself with the documents handed out with the race kit and to immediately review their completeness and correctness. Corrections to the registration data can be made directly on site by the support team. A subsequent claim for correction/adjustment is not possible. In addition, each participant is obliged to familiarise him/herself intensively with the content of the participation information, which will be sent digitally in advance, and to strictly follow its content.

Participation requirements

General requirements

(1) VeloCity Berlin is open to all hobby, recreational and amateur cyclists up to a maximum of the former C license or a license corresponding to this classification for foreign participants. The classification on the day of the event is decisive. It is irrelevant whether rankings have already been achieved in the current competition year.

(2) Non-licensed riders who would have to be classified higher than C-license if they were to acquire a BDR/UCI license in the current calendar year are expressly not permitted. 

(3) Members of the 1st or 2nd national leagues for the triathlon or duathlon are not allowed to start.

(4) Members of cycling, duathlon or triathlon national squads are not eligible to compete.

(5) A club membership is not required. Registration, the associated acceptance of the rules, the announcement and the terms and conditions, as well as the payment of the entry fee suffice.

(6) Each participant is obliged to check his or her health requirements for participation in VeloCity Berlin, if necessary by consulting medical professionals.

(7) Persons who have committed or been involved in a doping violation in the last 5 years, either as an active athlete or in any other capacity, are not eligible to compete. This also applies if a corresponding doping procedure is still pending.

Participation in the junior classes

General

(1) The basic requirement for the participation of a minor athlete is the written consent of a parent or guardian.
                        
(2) Participation of anyone born later than 2006 is not permitted.

(a) Participation of anyone born later than 2004 is not permitted for the 120km VeloCity Berlin.

Age groups

The allocation to an age group depends on the year of birth of the participant.

  • Seniors 4 – born in 1962 or earlier
  • Seniors 3 – born between 1963-72
  • Senioren 2 - Jahrgänge 1973 - 1982
  • Seniors 2 - born between 1973-82
  • Main class - born between 1983-99
  • U23 – born in 2000/01
  • U19 – born in 2002/03
  • U17 – born in 2004/05

Teams

General

(1) There are four types of teams:

a) Men's team
b) Women's team
c) Mixed team
d) Club

(2) A team consists of a fixed number of participants who are registered via a collective registration.
(3) In the case of "mixed team", the numerical ratio of male and female team members is irrelevant.
(4)Teams are not subject to a prescribed age structure, but points 2.2.1. and 2.2.2. must be observed.
(5) Teams are not subject to a prescribed age structure, but points 2.2.1. and 2.2.2. must be observed.

Team types

Men´s team
(1) A team consists of a minimum of 5 and a maximum of 8 registered team members. 

(2) The fastest five finishers of a team are recorded in the team classification. The total sum of the net times of these five team members will determine the ranking in the team classification. In the event of a tie, the 1st finisher of each team who is better placed in the overall ranking will decide the ranking. The individual placements of the team members, however, are not decisive for the ranking in the team classification.

(3) A team consisting of less than 5 finishers will not be included in the team classification but will be recorded in the individual classifications.

Women´s team
(1) A women's team consists of a minimum of 5 and a maximum of 8 registered female team members. 

(2) The fastest 5 finishers per women's team will be recorded in the women's team ranking. The total sum of the net times of these five participants will determine the ranking in the team classification. In case of equal times, the better-placed 1st finisher of each team decides the ranking. The individual placings of the team members, however, are not decisive for the ranking of the team classification. 

(3) A women's team consisting of less than 5 finishers will not be included in the women's team standings but will be recorded in the individual classifications.

Mixed team

(1) A mixed team consists of a minimum of 5 and a maximum of 8 registered team members. 

(2) The fastest 5 finishers per team will be recorded in the mixed team classification. The total sum of the net times of these five participants will determine the ranking in the team classification. In case of equal times, the better-placed 1st finisher of each team decides on the ranking. The individual placements of the team members are not decisive for the ranking of the team classification.

(3) A mixed team consisting of less than 5 finishers will not be included in the team standings but will be recorded in the individual classifications.

Club

(1) There are no extra club teams. Clubs sort themselves into the men's, women's and/ or mixed teams.

Bicycle and accessories

General

(1) Only muscle-powered bicycles with freewheel and at least two independent brakes are permitted (i.e., no electric bikes, no moto bikes, no single-speed bikes, no fixie bikes, see also "Special regulations", point 5.4.). 

(2) Each participant is responsible for the road safety of his/her two-wheeler. In particular, the function of all safety-relevant components must be guaranteed.

(3) Participants who are found to be using bicycles that do not comply with the rules after the start will be taken out of the race and disqualified.

(4) There is no translation restriction.

(5) The mounting of bottle cages is only allowed on the down tube and seat tube of the frame.

(6) With regard to the requirements for a bicycle, VeloCity Berlin does not apply the same regulations as the German Cycling Federation or the International Cycling Union UCI. 

Racing bikes

There are no regulations regarding the frame geometry, as long as it does not restrict the general riding safety.

Mountain bikes, gravel bikes, trekking bikes and city bikes

The use of these bike types is allowed for all distances. Please consider the required minimum speed when choosing a bike!

Special regulations

The following listed material or bicycle types are explicitly not allowed at VeloCity Berlin:

  • Disc wheels in front and/or rear (disc brakes are allowed!)
  • Triathlon, bullhorn or delta handlebars
  • Handlebar attachments of all kinds (Note: Cups on handlebar ends on MTBs are permitted, as they are NOT considered handlebar attachments and do not reduce the size of the handlebars!)
  • All types of recumbents
  • Unicycles of all kinds
  • Tricycles of all types
  • Electric bikes of all kinds
  • Handcycles of all kinds
  • Track bikes/single speeds/fixies of all types (exception: these bikes are permitted if they have two independent brakes and a freewheel hub)
  • Bicycle trailers of all kinds
  • Panniers and other loads
  • Attachments that can distract the driver (radio, etc.)
  • Attachments that pose a safety risk (protruding bike racks, pegs, etc.)
  • Backpacks (exception: commercially available hydration backpacks such as Camelbaks are permitted, provided they are designed and used exclusively for transporting beverages and the back number remains free and clearly visible)
  • Bottle cage behind or under the saddle
  • Drinking bottles made of aluminium, glass or other materials that are fragile or not easily deformable.
  • Sound carriers of any kind or ear coverings that can negatively influence acoustic perception and thus the ability to react in road traffic or in competition (e.g., MP3 players, headphones, earplugs, earplugs)

Compulsory helmet, clothing, race number

Compulsory helmet

Wearing a crash helmet is mandatory for all distances. The crash helmet must be made of solid material and must bear a test seal from an internationally recognised testing body such as TÜV or SNELL. Airbag helmets are not permitted.

Clothing

There are no special regulations for the type of clothing, but it must not pose a safety risk. It is not permitted to ride with the upper body exposed.

Race number

(1) The race number serves to identify the participant. It must be clearly visible and reliably attached with cable ties in full size to the handlebars.

(2)  If an additional start number is issued, it must be clearly visible and reliably attached in full size on the back, at the height of the jersey pockets or in the middle of the loins.

(3) If a frame number is issued, it must be carefully attached to the frame or brackets on the frame using cable ties.

(4) Regulations concerning the transponders for timekeeping can be found under Rule 10.

(5) Transferring the race number to another participant is not permitted. For sanctions in the event of an infringement, see Rule 18.2 (1) to (5).

Motorcycle Squadron

(1) The competitions will be accompanied by a neutral motorcycle squadron.

(2) The motorcycle squadron will perform the following functions:

  • Race support and observation of the proper course of the race 
  • Recording of rule violations in individual cases
  • Removal of non-participants from the route 
  • Provision of first aid materials in case of accidents/falls 
  • Provision of service materials in case of defects
  • Accompaniment of lead groups to the finish incl. warning of slower riders from other races who are being overtaken on the finishing straight. 

Rankings

Overall individual rankings

(1) For the overall individual rankings, distinctions are made between male and female participants and the race distance. This results in an "overall individual male rankings" and an "overall individual female rankings" for each race distance.

(2) In the overall individual rankings according to the previous paragraph, all starters of the everyone race are listed together, regardless of age and team affiliation. The first placed participant leads this list, and the last placed participant completes it. 

Team rankings

(1) For the team rankings, a distinction is made between the team types (see 4.2) and the distance ridden. This results in the following team rankings for each route:

  • "Men's team rankings"
  • "Women's team rankings"
  • "Mixed team rankings"

(2) In the team rankings, the fastest 5 team members from each team will be tallied.

(3) If two teams have the same total time, the better ranking of the first rider per team decides the ranking. 

Start block allocation

(1) All participants will find out their individual starting block allocations upon collection of their race kits as indicated on the race number. Each participant must start from the starting block assigned to him/her. This allocation cannot be changed.

(2) The allocations will be made according to the information that is entered at the time of registration.

(3) All riders of a team start together from their assigned starting block. 

(4) Each participant is obliged to be in his starting block at least 20 minutes before the start of the race. The designated entrances are to be used. There is no order within a starting block. Participants who arrive first at the starting block must line up at the front so that the following participants can move up and the entrance area of the starting block remains free.

(5) It is not allowed to enter the starting block by crossing barrier fences and/or to push your way forward.

Timekeeping

General

(1) The timing at VeloCity Berlin is done individually and electronically.

(2) The organiser is entitled to use either reusable transponders or disposable transponders for timekeeping. Each participant must use the transponder issued by the organiser, in particular there will be no recording of personal own timing transponders.

(3) The timing transponder issued at race kit pick-up must be attached to the bike in accordance with the regulations. 

(4) The organiser reserves the right to use other timing systems. The then-relevant specifications will be communicated in due time and must be complied with.

(5) Timing will be applied to all results.

(6) The race begins with the official starting signal.

Block start time / Real-time measurement 

(1) The front starting blocks of each race start with a block start time. The block start time is the net start time for each competitor in that block. 

(2) For participants who start in the successive starting blocks, the time measurement will only start when they cross the starting line (real-time measurement). 

(3) Participants who start further back than in their assigned block (against the regulations) will still have their start recorded according to the block start time of their assigned starting block. 

Overall individual rankings

(1) The first 100 male participants to cross the finish line occupy the first 100 places in the overall individual rankings of the respective distance. From place 101 on, the net time ridden decides the placement. 

(2) The first 100 female participants will take the first 100 places in the women’s overall individual rankings of the respective distance. From place 11 on, the net time ridden decides the placement.

Refreshments during the race

(1) At VeloCity Berlin there will be at least one aid station for each distance. These will always be located on the right side of the road.

(2) The aid stations will be indicated on both sides of the course by distance signs placed at 1,000m, 500m and 250m in advance of the stations.

(3) To pick up refreshments, the participant must first give a clearly visible hand signal, then move into the right-hand lane, turn off the road in a considerate and prudent manner, and come to a complete stop.

(4) Supply from escort vehicles is generally not permitted. In special cases (e.g., special weather conditions), the race management may allow exceptions to this principle. Should this be the case, the race management will explicitly announce this before the race. 

(5) Accepting food from people on the side of the road or from your own support team is not allowed.

Interruption or abandonment of the race

(1) If a participant is forced to interrupt or end the race due to a breakdown, defect, physical ailment, etc., he/she must immediately indicate this to other participants by raising his/her right arm and stop at the side of the road closer to him/her. If the road is clear, the participant must move to the right side of the road. There he/she must wait for an escort vehicle and indicate that he/she needs help by raising his/her right arm again.

(2) Leaving the race course will always result in disqualification, even if the participant returns to the race course. Official refreshment points are considered to be part of the race course.

Own escort vehicles and external assistance

(1) Without exception, it is prohibited for personal or team escort vehicles to drive within the course closure.

(2) It is not permitted to accept technical assistance or food from press vehicles or other support vehicles that are not part of the immediate race organisation.

(3) In the event of physical discomfort or falls, it is expressly permitted to call on outside assistance.

Average speeds and broom wagons

(1) At the VeloCity Berlin, minimum average speeds are specified, compliance with which is a basic requirement for participation. The minimum average speeds depend on the race distance as well as the topography and will be published in the announcement. They are part of this set of rules.

(2) The monitoring of the minimum average speed is the responsibility of the race management.

(3) If a participant is unable to achieve or maintain the required minimum average speed due to defects, physical ailments or other reasons, he/she must stop the race and board the broom wagon after being requested to do so by the race management.

(4) Should the traffic situation require it, the race management is authorised to remove participants who are far behind in the race, even if they are still within the time limit, in accordance with the advisories from police.

(5) The instructions of the race management and the broom wagon staff must be followed at all times.

(6) Whoever finishes ahead of the broom wagon, but does not reach the required minimum average speed, is considered disqualified and appears in the result only with the existing transponder data, but without ranking.

(7) Whoever finishes behind the broom wagon is considered disqualified and appears in the results with the existing transponder data, but without ranking.

General cycling rules

(1) The right-hand rule must be observed. This applies in particular to riders who are being overtaken by the leading group. For penalties, see rule 18.2. no. 14.

(2) Each participant must not prevent another participant from passing or deliberately slow down or push him/her away. Contact with other riders must be avoided as far as possible. 

(3) Other obstructions, such as suddenly leaving the driving line or stopping during or at the end of the race without a compelling reason, will be penalized according to rule 18.2.

(4) It is forbidden to ride in the slipstream of motorised vehicles or to hold on to them. This also applies after falls or defects.

(5) Participants are allowed to exchange food and drinks with each other.

(6) Tossing aside any objects, including waste and drinking bottles, is forbidden and will be punished according to the penalty catalogue (see rule 18.2. no. 18 and 22). Each participant is obliged to dispose of his/her waste and empty drinking bottles exclusively at the supply points on the course or after the finish.

Material changes and defect repairs

(1) The exchange of tools and spare parts between participants is permitted. Wheels and bicycles, however, may only be exchanged between participants of the same team. When exchanging bicycles, the participant must ensure that the timing transponder is transferred to the new bicycle. 

(2) Furthermore, the exchange of wheels and bicycles is only permitted at the service points set up along the route.

(3) Any defect repair may only be done when stationary, behind the group on the right side of the road and in front of the material trolley, if available. Where available, the right-hand sidewalk is to be used for defect repair.

(4) To address a defect at the service points, the participant must first give a clearly visible hand signal, then get into the right-hand lane, turn off the road in a considerate and prudent manner and stop completely. The service points are located on the right side of the road and are combined with refreshment points or marked accordingly.

Behaviour at closed level crossings

(1) It is forbidden to cross closed railway barrier (after the red lights have come on).

(2) As a rule, no time credit will be given if participants are held up by closed railway barrier.

Handling of rule violations at VeloCity Berlin

General

(1) The race management is authorised to impose sanctions in case of rule violations. The sanctions serve to ensure the smooth and safe organisation and safety of all participants. 

(2) The penalties are based on the catalogue of sanctions listed under 18.2.

(3) The catalogue of sanctions is not exhaustive. In the case of rule violations that are not listed in the sanctions catalogue, the penalty is at the discretion of the race director. 

(4) The race management can make its decisions freely according to the circumstances. The parties concerned shall be notified about the decisions in writing.

Sanctions catalogue

The following list of sanctions applies:

No.

Nature of the infringement

Penalty

1

Participation under a false name

Ban for 5 years or ban for life and EUR 500 fine to the organiser. (The fine will be donated to charity).

2

Participation of A- or B-license riders

Disqualification, removal from the results list and ban from starting for the 3 following years

3

Transferring your own race documents to another person for participation

Disqualification for at least the3 following years, in case of intent to deceive for life

4

Carrying the transponder of another participant

Ban for 2 years

5

Participation with old or wrong start number

Ban for 3 years

6

Assault(s) against other persons

Disqualification and ban for 3 years

7

Deliberate dangerous driving

Disqualification and prohibition to start in the following year

8

Shortcut or deviation from the route

Disqualification and prohibition to start in the following year

9

Crossing a closed railway barrier

Disqualification and prohibition to start in the following year

10

Use of an irregular bicycle in the race

Disqualification and prohibition to start in the following year

11

Participation without a crash helmet or removal of the crash helmet during the race

Disqualification and prohibition to start in the following year

12

Participation without back number and/or transponder 

Disqualification and prohibition to start in the following year

13

Multiple rule violations on the same race day

Disqualification of between one and three years, depending on the type and number of infringements. 

14

Failure to comply with the right-hand drive rule when being overtaken by the leading group(s) after the 5000m mark.

Disqualification and/or ban from starting in the following year

15

Incorrect behaviour, insult, threat

Warning or disqualification or prohibition to start for the following year 

16

Participation from the wrong starting block (with block start time)

Disqualification and line-up in the last block in the following year

17

Participation from an incorrect starting block further forward

Disqualification

18

Carrying or discarding a glass container or a beverage container that is not easily crushable.

Disqualification

19

Participation in wrong competition (race distance!)

Disqualification

20

Use of telecommunication devices of any kind while riding between the starting grid and the finish line

5 minutes time penalty or disqualification

21

Starting line-up with a bike that is not in compliance with the rules

Wheel change incl. 5 min time penalty, otherwise disqualification

22

Tossing aside approved drinking bottles or other items.

1-5 min time penalty

23

Illegal sprint

1 min time penalty or disqualification

24

Unsportsmanlike riding/ Unsportsmanlike conduct

Warning or disqualification

25

Dangerous riding

Warning or disqualification

26

Back number or transponder not recognizable

Warning or disqualification

27

Wearing clothing that is hazardous to safety

Warning or disqualification

28

Deviating from the driving line and thereby endangering others

Warning or disqualification

29

Hands free riding

Warning or disqualification

30

Removal of the helmet in the finish area

Warning or disqualification

31

Incorrect attachment/wearing of the correct start number

Warning or disqualification

32

Obstruction of an official vehicle

Warning or 5 min time penalty or disqualification

33

Carrying or use of any kind of audio media during the journey between the starting line and the finish line

Warning or 5 min time penalty or disqualification

34

Failure to comply with the instructions of the organisation

Warning or 1 min time penalty or disqualification

35

Using motorised vehicles to gain an advantage (holding on, slipstreaming etc.)

Warning or 5 min time penalty

36

Illegal mechanical aid

Warning or 5 min time penalty

37

Multiple crossing of the start or finish line with transponder

Warning or 5 min time penalty

38

Pushing off vehicles / motorcycles / participants

Warning or 5 min time penalty

39

Pushing and pushing off among participants

Warning or 2 min time penalty

40

Unacceptance of food in violation of the rules

Warning or 1 min time penalty

41

Start line-up not through the marked access

Warning or 1 min time penalty

42

pushing up the starting grid

Warning or 1 min time penalty

 

Recording and storage of rule violations at VeloCity Berlin

(1) Every year, the organisation team records rule violations on site in the start area, during the race and in the finish area.

(2) The rule violations are recorded and stored in the so-called "watch list" in order to prevent further violations or to impose appropriate sanctions.

(3) Participants who are noted in the watch list with a rule violation that did not immediately lead to disqualification will receive a short letter from the race management at the accreditation in the following year as a precautionary measure with the request to comply with the rules and the indication that other participants are otherwise endangered and a repeated rule violation, depending on the severity, can lead to disqualification and a ban from starting.

(4) Participants who have not been recorded for three consecutive years will be deleted from the watch list.

(5) The collection, storage and use of personal data in the watch list is carried out exclusively for the stated purpose in compliance with the statutory data protection provisions. Transmission to third parties does not take place.  

Delivery of notifications

(1) All deliveries of notifications on the part of the organiser and the race management will be made, with the exception of Para. 2, informally and may in particular also be transmitted electronically (by e-mail).

(2) The demand for payment of a fine shall be made by registered letter or by delivery of the document with acknowledgement of receipt. In the case of service by registered letter, it shall be deemed to have been served on the third day after posting. 

(3) The participant must accept service of process and notices at the address he/she provided upon registration.